Fees collected. Results out. Parents in the loop.
SkulTab runs admissions, fees, CBC assessments and attendance in one place, matches M-Pesa payments to learners, and answers parents on WhatsApp.
- M-Pesa & bank payments
- CBC report cards
- Works on any phone
Fees that match themselves
M-Pesa and bank payments carrying an admission number post to the right learner and issue a receipt. Only the unclear ones wait for the bursar.
Parents served on WhatsApp
Guardians check balances, download receipts and report cards, and see attendance without calling the office.
CBC-ready academics
Assessment grids, CBC rubric scales and report-card PDFs in bulk. Teachers lock an assessment once its marks are final.
Everyone gets the screen they need
Each role has its own view. Teachers never see fees, and bursars don't have to wade through mark sheets.
- Fee structures by grade, term and boarding status
- Invoices, receipts and statements as PDFs
- Cash, cheques, refunds and payment plans
- Unmatched-payment queue and bank-statement comparison
Fewer calls to the office
Parents get answers on WhatsApp at any hour, verified with a one-time code sent to their phone.
- Fee balance and statement on request
- Pay through an M-Pesa prompt, receipt sent back
- Report cards and receipts as PDFs
- Ask for a payment plan without visiting
Everything the office needs
From admission to the end-of-term report, every module shares the same records, so nothing has to be typed in twice.
Learners & families
Guardians and siblings linked automatically by phone number.
Bulk import
Bring your register from Excel or CSV, check it, then commit.
Second-person approvals
Waivers, refunds and adjustments wait for a second person, unless you switch that off.
Sponsors & bursaries
Split sponsor payments across many learners in one batch.
Report cards
Generate a whole stream's report cards as PDFs at once.
Attendance
Daily registers per stream that roll up into report cards.
Ready-made reports
Collections, defaulters, arrears, results and attendance, exported to Excel or PDF.
Year-end promotion
Move every learner up a grade with a preview first.
Roles & audit trail
Each staff role sees only its own work, and every change is recorded.
Expenses
Record what the school spends and see what is left after costs each term.
Purchasing
Suppliers, LPOs with approval, goods received and supplier invoices.
Store & library
Stock in and out with stock cards, plus a book catalogue and lending.
Up and running in an afternoon
- 1
Create your account
Your name, email and a password. Add the school's details once you're in.
- 2
Set up the year
Create terms, grades, streams and fee structures, then invite staff.
- 3
Import learners
Upload your register. Families and siblings link up automatically.
Questions schools ask
Does it work with CBC?
Yes. It ships with 4- and 8-level rubric scales you can edit, or you can define your own. Results export to Excel or CSV with the columns you choose for KNEC returns.
Can we bring our existing records?
Yes. Download the import template, paste your learners and guardians, and SkulTab flags any problems before anything is saved.
Who can see fee and learner data?
Only signed-in staff, and only what their role allows. Teachers see their assigned streams and no fees, and every change is recorded in the audit trail.
Can one owner run several schools?
Yes. Each school keeps its own data and administrator, and the owner manages all the schools from one platform account.
Does it work on a phone?
Yes. Every screen works in a phone browser, including attendance and mark entry for teachers.
Want the detail? Read the full user manual.
Ready to open the register?
Create your school's account in a few minutes.